This Data Privacy Policy describes how we deal with any personal data you provide to us while visiting our website www.rolysbistro.ie using our members online portal and throughout the course of various interactions pre-, post- and during the provision of services to you and your business. By availing of services from Roly’s Bistro and/or by visiting this website, you are accepting the terms of this Data Privacy Policy. If you have any queries about this policy, you should contact Roly’s bistro.
General Statement
At Roly’s Bistro we respect your right to privacy. Any personal data that you volunteer to Roly’s Bistro, if retained, will be held securely and will only be used for the purposes described in this document. The nature of the internet is such that there is no guarantee or warranty in relation to the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be totally secure. However, we will take all reasonable steps, including appropriate technical and organisational measures, to protect your personal data.
Collection of personal data
Collection of personal data by Roly’s Bistro arises in various ways:
- Information that you provide to us when registering as a user with Roly’s Bistro such as your first name, last name, company name, job title, country of residence, e-mail address, username and any passwords of your choice.
- Information that you may provide by using the Website or availing of our services on the Website.
- If you contact us for any reason, we may keep a record of that correspondence.
- Website visitors can submit enquiries by completing enquiry forms or by submitting email enquiries.
- Prospective customers can also communicate with us in several other ways e.g.
- Personal callers to Roly’s Bistro offices
- Enquiry directly by telephone
- Third parties acting on your behalf
- Through business networking events such as with relevant business associations, Chambers of Commerce etc., where contact details are voluntarily exchanged for business purposes.
- On becoming a client, Roly’s Bistro is required by law to collect sufficient details to confirm the identity of the client organisation.
- In addition to our website we provide access to our online members portal which enables and encourages client companies and their staff to engage with each other for mutual benefit, including via the online portal.
- Members are individually provided with secure online user access to the portal.
- In accordance with the GDPR definition of the roles of ‘controller’ and ‘processor’ Roly’s Bistro is a ‘processor’ of Personal Data on its own behalf as ‘controller’, for the purpose of delivering its services to its Clients. Roly’s Bistro is not a provider of data processing services to third parties and is not a ‘processor’ of data on behalf of any ‘controller’ other than Roly’s Bistro and, specifically, is not a data ‘processor’ on behalf of its Clients
- CCTV monitors the perimeter, entry/exit points and common areas of the buildings.
Use of personal data
The personal data that you provide to us may be processed for the following purposes:
- To contact you in response to communications you might send us.
- To provide you with the information and services that you have requested.
- To provide you with the information and services necessary in the fulfilment of our contractual obligations to you.
- To contact you in relation to our services, events programme, general news from Roly’s Bistro, promotional updates and other communications from Roly’s Bistro deemed to be of possible interest to you, as an individual and/or company. Such promotional correspondence will always include the facility to unsubscribe.
- As a client company, to provide contact information for your company in the company/team section of the online members directory.
- As a member, to provide you with a membership card, which may be used to avail of Roly’s Bistro members discount at Roly’s Bistro Restaurant.
- As a member, notifications may be sent to you from the online members portal under two main headings:
- Necessary administrative notifications e.g. fire drill notifications, holiday arrangements, etc.
- Optional administrative notifications, where you can select which notifications you wish to receive or not.
- CCTV monitors the perimeter, entry/exit points and common areas of the buildings. This is stored for 30 days to enable viewing of recent footage.
Sharing of personal data
We may disclose your personal data in the following circumstances to the following parties:
- Service Providers. We avail of third-party service providers to perform a variety of services on our behalf e.g. provision of access control systems, hosted application systems, catering services etc. Where necessary we share relevant personal information with such service providers for the purposes described above in “Use of personal data”. Where Roly’s Bistro uses 3rdparty service providers we require that they adhere to, and operates in accordance with, both this Data Privacy Policy and the GDPR.
- Other parties where required by law and as necessary in the provision of our services and to protect our rights, property, and the safety of our customers, employees and business partners.
Accessing and updating your personal data
Roly’s Bistro wants to ensure that your data is kept updated, so we do request that changes in your details are notified to us.
As a member you have visibility, through your online membership, of the personal data held by us about you and you can update it directly online.
Retention of personal data
Roly’s Bistro will retain the information you have provided for the duration of the relevant contractual agreement. Following the cessation of that agreement Roly’s Bistro retains the personal information necessary for the purpose of continuing the established business relationship. Following the cessation of the agreement you may apply to have the processing of your data by Roly’s Bistro ceased.
If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period as required, even after you have closed your account, or it is no longer needed to provide the services to you.
Cookie Policy
Like most websites, we gather statistical and analytical information collected on an aggregate basis of all visitors to our website. This non-personal data comprises information that cannot be used to identify or contact you.
We may use cookies to remember personal settings you have chosen at our website. In no other context do we use cookies to collect information that identifies you personally. Otherwise the cookies are automatically deleted from your computer when you leave our website or shortly afterwards.
We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features.
This website uses tracking software to monitor its visitors to better understand how they use it. Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.
International Data Transfers
Roly’s Bistro uses applications and services provided by 3rdparties for the performance of some administrative functions such as visitor sign in and receptionist console. Where Roly’s Bistro uses applications or services that host data outside of the EEA we require that the service provider adheres to, and operates in accordance with, both this Data Privacy Policy and the GDPR.
Collection of data from children…
Our services are provided to the business community and public organizations and are not directed towards children. We do not knowingly collect personal data from children.
Changes to our Data Privacy Policy
Any changes to this Data Privacy Policy will be posted on this website and dated so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.
